Acquiring a transfer pricing tool is a structured process that begins with a clear assessment of your needs, followed by a demonstration, a contract phase, and a guided implementation. We ensure you know exactly what to expect from start to finish. In this article, we’ll walk through the steps of purchasing and implementing a tool and explain the support you can expect from us. Read the overview article on how to get a transfer pricing tool.
How does the process from purchase to implementation work?
The process of acquiring and implementing our transfer pricing tool follows clear, structured steps designed to make the transition as smooth as possible. We start with an introduction and demonstration, followed by a contract phase, software configuration, and finally, your team’s onboarding. Our goal is to get you up and running quickly and efficiently so you can immediately see the value of the tool.
This process is more than just a transaction; it’s the beginning of a partnership. We ensure the software aligns seamlessly with your way of working. Thanks to our flexible data model, you can easily import data via Excel or ‘reverse engineer’ your existing transfer pricing documentation into our system. This way, you maintain control and benefit from a centralized, consistent approach.
What are the main steps in the purchase and configuration?
The process is divided into clear phases:
- Introduction & Demo: We begin with an (online) meeting to understand your needs and provide a demonstration of the Coperitas software.
- Proposal & Contract: Based on your requirements, we prepare a proposal with our price-friendly, fixed annual fee per country. Once agreed, we finalize the contract.
- Configuration & Data Import: We help you set up the tool. Our flexible data model allows you to import data manually or in bulk. Existing documentation can be easily transferred.
- Onboarding & Training: We ensure your team becomes fully comfortable with the software through our onboarding guide, manuals, or a personalized training session.
What aspects does a contract for the tool cover?
A contract covers the license terms, the scope of services, the price structure (our fixed annual fee per country), support conditions, and data security agreements. We ensure everything is transparent and clear, with no hidden costs. The security of your data is crucial; our data processor is ISO27001 and ISAE3402 Type II certified.
What support can I expect after purchasing a transfer pricing tool?
After purchasing our transfer pricing tool, you can count on reliable and continuous support that fits your needs. We see ourselves as a partner, not just a software supplier. Whether you want to work independently, collaborate with us, or partially outsource your processes, we provide the right level of support. We schedule regular check-ins to ensure you get the most out of the tool and are always ready to answer your questions.
Our support is flexible and scalable. You can start with our manuals and onboarding guide or opt for personal training sessions. If you encounter complex issues, you can always rely on our experts with over 15 years of TP experience or our global Business Partner Network of seasoned consultants. You’re never on your own.
How is technical support provided after go-live?
Technical support after go-live is offered in several ways, depending on your preference:
- Do it yourself: You can use our comprehensive manuals and onboarding guide.
- Do it together: We offer training and are available for a quick call or a short session if you get stuck.
- Have it done for you: Through our partner network, we can connect you with experts who can provide support or handle tasks for you.
What does the price-friendly structure involve?
Our price-friendly structure means you pay a fixed, predictable annual fee per country. This model is designed to be affordable and transparent, covering all your transfer pricing needs. You know exactly what to expect, with no unforeseen costs for extra modules or users. This provides financial certainty and control over your budget.
What preparations should I make before implementation?
For a successful implementation of a transfer pricing tool, it is important to gather the necessary documentation, involve the right internal team members, and have a clear idea of the timeline. The most important preparation is to take stock of your current transfer pricing processes and documents. Because our software is flexible, you don’t have to start from scratch; your existing documentation can serve as the foundation.
Good preparation ensures a quick and efficient start. By deciding in advance which data you want to import and who within the organization will be responsible for its management, you significantly speed up the process. We guide you through this and ensure you know exactly what information is needed to configure the tool optimally for your specific situation.
What documentation is needed to get started?
To begin, your existing transfer pricing documentation—such as master files, local files, and relevant data from your ERP system (for example, in Excel format)—is sufficient. Our tool is designed to be flexible, meaning we can ‘reverse engineer’ and integrate your existing documentation. You do not need to build entirely new datasets.
How long does the process take from purchase to go-live?
The time from purchase to go-live depends on your organization’s complexity and data availability, but our process is designed for speed. After the contract phase, configuration and onboarding can often be completed within a few weeks, allowing you to get started quickly.
Which team members should be involved in the implementation?
Ideally, you should involve a team of financial professionals, tax managers, and compliance specialists in the implementation. These are the people who work with transfer pricing and tax compliance daily. Their input is crucial for optimally tailoring the tool to your organization’s workflows and reporting needs.
Conclusion
Arranging for a transfer pricing tool is a straightforward journey when you choose the right partner. The process involves clear steps from purchase and configuration to a fully guided implementation. At Coperitas, we not only provide software that adapts to your way of working but also offer the support you need to succeed. This gives you full control over your transfer pricing processes, relieves your team, and ensures ongoing compliance.