Industry: facility services | Revenue: 1.5 bln | Entities: 120+
A story of bringing all transfer pricing needs together in one system. With more than 110 entities spread across multiple countries, Vebego needed more than scattered tools. They needed an all-in-one solution! This is how our team at Coperitas supported them in achieving exactly that.
Vebego is an international service provider active in facility services, healthcare and cleaning services. They are well known in sectors such as cleaning, landscaping and healthcare, with operations across five countries and more than 110 legal entities. Their size and diversity bring complexity to tax and compliance processes, making efficiency and oversight crucial.
When Vebego approached us, they were facing several challenges in managing their transfer pricing (TP) requirements:
Updating TP documentation
TP compliance obligations were not fully in scope and needed a renewal to prevent risk exposure.
Monitoring
There was a demand for an international overview regarding intercompany services and charges to increase monitoring capabilities.
Complex entity structure
With over 110 entities, maintaining an up-to-date overview manually was nearly impossible.
Limited TP experience
While the finance team was strong, there was limited in-house TP expertise, leading to reliance on external advisors.
They wanted to streamline compliance, improve monitoring, and reduce the strain on internal resources.
The overall goal was to manage all TP related tasks like documentation and monitoring efficiently in one system, with the flexibility to grow internal knowledge over time.
From the beginning, we focused on simplicity, clarity, and continuous support. Together with our business partner, we designed the following project plan:
Step One: Kick-Off Meeting
Together, we aligned roles, responsibilities, and priorities. The project was split into phases to make it manageable.
Step Two: Documentation Setup
We used the Coperitas Document Creator to configure templates and upload entity data, to enable automatic creation of TP documentation combined with a questionnaire functionality for ease of use.
Step Three: Monitoring Implementation
Financial data and compliance deadlines were uploaded into the Coperitas environment in order to ensure effective monitoring of data in one overview, including CbCR data. Furthermore, a workflow management system was set up that includes automatic email reminders.
Step Four: Pillar 2 Safe Harbours
We introduced the Coperitas Pillar 2 module, giving Vebego clear insights into their Safe Harbour compliance status.
Step Five: Hands-On Training & Support
By joining Vebego’s internal Teams’ environment, we had a direct line of communication to support them directly, showing staff how to import data, run exports, and work with the platform step by step.
“Coperitas is an excellent tool that shows our past and current status of transfer pricing, they listen well to understand our situation and provide to-the-point and tailormade support with concise solutions.” – Director Risk & Compliance
Here’s what we accomplished together:
Vebego values the quick and approachable support they receive from our team, highlighting how much they appreciate being helped immediately. They find it reassuring that all relevant TP information and deadlines are available in one centralized workspace. Together with the workflow monitoring capabilities and the Pillar 2 overview this represents a major step forward. With this setup, they have confidence that compliance is under control while still being able to grow internal capabilities over time.
Together with the team at Vebego, Coperitas created a future-proof, efficient, and fully integrated TP environment, supporting documentation, monitoring, and compliance in one system.
Would you like to achieve the same as Vebego?
Get in contact with us. We’re happy to help you streamline your TP processes just as we did for them.
